Privacy Policy

The Darlington Society of Arts Privacy Policy

This privacy policy sets out how The Darlington Society of Arts uses and protects any information that you give.

The Darlington Society of Arts is committed to ensuring that your privacy is protected. All information we ask you to provide, by which you can be identified when using our services, then you can be assured that it will only be used in accordance with this privacy statement.

The Darlington Society of Arts may change this policy from time to time. Should any changes be made, we will advise you by way of either Royal Mail post or Electronic Mail.

What we collect

On joining, or renewing your membership, we obtain the following information:

  • Names and title
  • Contact information, including postal address, e-mail address and contact numbers
  • Exhibition Coordinator contact permission

What we do with the information we gather

We require this information to provide you with a service, and for the following reasons

  • Internal record keeping.
  • Send you mail (Postal or electronic) about events, Society updates and other information relating to the Darlington Society of Arts


We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure your details.

We digitally store the details you provide to us on joining or renewing your membership using Google Drive. This is secured by Google using 256-bit AES encryption. This is accessible to the Committee members only. The computer utilised to update and upload this information is secured by password protection, along with ESET NOD32 Smart Security Premium, and is regularly scanned for malware and viruses.

Hard copy paperwork is stored with our Secretary alone, and is only accessed to update your details when required and/or when updating your membership status. Information may be passed to our exhibition coordinators, but only if you have agreed to this when starting and/or renewing your membership.

How we use cookies on our website

A cookie is a small file which asks permission to be placed on your computer’s hard drive. Normally, once you agree, a file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes.

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

Links to other websites

Our website, and some e-mails, may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Controlling your personal information

We will only pass your details internally to our exhibition coordinators, and only if you have given us authority to do so upon starting or renewing your membership.

Information about other members of the society cannot be requested or passed to an individual, regardless of circumstances, as this would constitute a breach of the known Data Protection Act.

You may request details of personal information which we hold about you under the Data Protection Act 1998. If you would like a copy of the information held on you please contact the Secretary through our Contact page

If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the above address. We will promptly correct any information found to be incorrect.